Kiwanians addressed,
As a reminder, any request for reimbursement of expense for
2017-2018 must be submitted and received by District Treasurer Robert Davis no later than September 30th in order to be approved. In addition you must vouch for expenses within 90 days of the date you incurred
the expense. If you are due a reimbursement for travel or other expense, please submit your voucher on time to allow us to reimburse your expense.
Click below on the link to the appropriate expense report form for Lt. Governors, CLE instructors and general use vouchers for District Officers:
(These forms may also be found on the District’s website
www.cnhkiwanis.org under the Expense Reports tab.)
As a reminder, Lt. Governors may receive three (3) nights and Trustees may receive four (4) nights
of hotel reimbursement for International Convention and District Convention. You must submit a copy of your hotel folio as documentation of your expense.
Lt. Governors and Trustees may receive mileage (or airfare) toward the cost of their travel to the International Convention in Las Vegas (up to $200 for District Officers
from California or Nevada and $800 from Hawaii). You must submit a copy of your airline receipt to document your expense, if you flew. (If you used airline points to purchase your flight, that is not reimbursable, only monetary expenses.) If you drove, you
may claim the mileage in the division budget (attached). If you did not submit your budget and the attached mileage amount for District Convention is blank, you may submit a MapQuest or similar map to document your mileage.
Lt. Governors and Trustees may receive airfare
reimbursement to travel to the District Convention in Kona, HA. You
must submit a copy of your airline receipt to document your expense. ($800 for District Officers from California or Nevada and $200 from Hawaii).
Should you have any question on how to complete your report, please feel free to contact either Robert Davis or myself. Please note that reports which are not filled in or are
incomplete will be returned and must be resubmitted by September 30th in order to be considered timely. Also, please see the attached guidelines for Lt. Governors expense reports for additional assistance.
Please also note these important reminders:
1.
Make sure to include the mileage supporting document or a mapping service supporting document (i.e. Google Maps, Mapquest, etc.) for any mileage incurred reimbursements.
2.
All expenses must be incurred and paid before the expense voucher is submitted.
3.
Personal travel points used for hotels or flights will not be reimbursed.
Thanks,
Mark W. McDonald
District Secretary
Sent via Trina Krider
Conventions, Conferences and Communications Coordinator
Cal-Nev-Ha District of Kiwanis International
8360 Red Oak Street, Suite 201
Rancho Cucamonga, CA 91730
Phone: 909-989-1500 ext. 122
Direct line: 909-736-1702
Fax: 909-989-7779
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Kiwanis is a global organization of volunteers dedicated to improving the world one child and one community
at a time.
The mission of the Kiwanis Cal-Nev-Ha District office is to provide exceptional service, education
and information to all members of the Kiwanis family to empower them to better serve the Children of the World.